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Labor and Economic Opportunity

Payroll Records Requirement for Employers

Contact: Wage and Hour Division 517-284-7800

An employer shall maintain a record for each employee which indicates the employee's name, address, birth date, occupation or classification in which employed, total basic rate of pay, total hours worked in each pay period, total wages paid each pay period, a separate itemization of deductions and a listing or itemization of fringe benefits. In the case of an employer who has a group of 10 or more employees who have identical fringe benefits, 1 central itemization or listing may be kept for each group, providing the record identifies what group they belong to.

Records shall be maintained for not less than 3 years. The records shall be open to inspection by an authorized representative of the department at any reasonable time.