Michigan Trauma Registry

Participation in the statewide trauma registry is an essential component of a regionalized, accountable, and coordinated trauma system. Designation as a trauma facility in Michigan requires that hospitals participate in the MI trauma registry. ImageTrend®, Inc. provides the data collection software which hosts the Registry.

MI Trauma Registry (ImageTrend®): https://www.mi-emsis.org/patientregistry/

Data Collection Responsibilities:

The following documents outline the roles and responsibilities related to data collection:

• MDHHS Authorities and Obligations (Updated 7/16/15)
• Policy for Data Submission and Missed Deadlines (Updated 10/2/19)

Using the MI Trauma Registry:

Trauma facilities may use the ImageTrend® software at no cost to directly enter trauma data into the Registry or import data from another software. The National Trauma Data Standard (NTDS) elements are the minimum data set required to be entered into the Registry. Data may be added to the Registry at any time, but is due quarterly.

• 2020 National Trauma Data Standard Data Dictionary
• MI Trauma Registry Data Submission Timelines (Updated 7/2019)

A username and password is required in order to access the MI Trauma Registry. These can be obtained by contacting the MI Trauma Registrar (StateTraumaRegistrar@Michigan.gov) or an existing user at your facility with Facility Administrator privileges (see the Facility Administrator Guide below for account creation instructions). All users are required to adhere to the practices outlined in the Data Use and Non-Disclosure and User Agreements.

• User Agreement (Updated 7/16/2015)
• Data Use and Non-Disclosure Agreement (Updated 7/16/2015)

MI Trauma Registry Training and Resources:

Below is a list of additional resources available for training, troubleshooting, and other topics related to the MI Trauma Registry. For troubleshooting and all other inquiries, please contact StateTraumaRegistrar@Michigan.gov.

Software Guides:

• ImageTrend® University (must be logged into the MI Trauma Registry to use this link)
• ImageTrend® Videos and Webinars (must be logged into the MI Trauma Registry to use this link)
• Facility Administrator Guide (Added 7/2019)
• Data Upload Users Guide (Added 11/2019)
• MI Trauma Registry FAQ

Courses:

• 2016 State of Michigan Trauma Registrar Course

Partnerships:

• Michigan Trauma Quality Improvement Program (MTQIP) Website
• MTQIP and SOM Collaboration for Risk-Adjusted Benchmarking at Level III Facilities

References:

• NTDS Website
• AAAM AIS/ISS Information
• Centers for Medicare & Medicaid Services ICD-10 Codes
• Resources for Optimal Care of the Injured Patient (2014) and Clarification Document