secure site training header

 

Secure Site Login                                                                                                        

The Secure Site is a web based application used for managing Michigan state assessments. It is available to authorized district and school staff that require it as a part of their role in state assessments. The primary functions of the Secure Site are:

  • Pre-identification of Students for both paper/pencil and online assessments
  • Ordering paper and pencil tests including accommodated versions of the
  • assessments
  • Incident Reporting
  • Review of Accountable Students and Test Verification
    • ​Accountable Students Enrolled and Demographics
    • Answer Documents Received and Not Tested
  • Retrieval of data score files and score reports

 How do I get access to the OEAA Secure Site?

 

New to the Secure Site Training page are YouTube videos for functions. More will be added as they become available.

Security
Support Document PDF YouTube Video and Time Description
My Profile    NEW! Through the My Profile page users can verify their Secure Site role, district and school access, remove assessment access, view who can update your security within the district, delete access when no longer needed, request access, combine profiles, and update profile name.
Request Access    NEW! If access is needed to the Secure Site, a request must be submitted through the Secure Sit.This includes access to the DRC INSIGHT Portal (formerly eDIRECT) and WIDA AMSDistrict Administrator and Nonpublic School Administrator level roles must submit their request through the Secure Site using these directions AND must include the completed form. 
Review Access Request   NEW! These directions only apply to district administrator, school administrator and nonpublic school administrator level users of the Secure Site. Administrator level users are responsible for processing requests for access to the Secure Site submitted for their district, school, or nonpublic school. 
Disabling and Changing User Access   Only a district, public school or nonpublic school administrator level user of the OEAA Secure Site can disable (remove) or change a users access to the OEAA Secure Site.
Secure Site Roles and Assessment Descriptions   This document lists all roles, assessments and descriptions that are available on the OEAA Secure Site. This document is important when requesting accessing and when an administrator level user is approving, creating or changing access of a user in the OEAA Secure.
Secure Site Roles and Access Chart   This chart lists the available roles on the Secure Site and which functions they can access. This is useful when trying to determine which level of access district and school staff need to perform their jobs.

Pre-Identification of Students

Support Document PDF YouTube Video and Time Description
Barcode Labels - Printing   All paper/pencil answer documents for state assessments must contain a student barcode label. Barcode labels can be printed from the OEAA Secure for all state assessments, except for the WIDA ACCESS and WIDA Alternate ACCESS. Please see the WIDA Test Administration Manual for information.
Creating Online Sessions   Students taking the Early Literacy and Mathematics Benchmark (K-2), MI-Access FI and M-STEP online need to be placed into an online session on the Secure Site or in eDIRECT. This document contains instructions for placing students in an online session in the Secure Site.

Mass Update Assessments

  Changing the Mode (Online, Paper/Pencil) of Testing for Students

  Copy Students from M-STEP Assessment to MI-Access Assessments
  for Pre-Identification - Mass Update Assessments

  Copy Students from One MME Component to other MME Components 
  for Pre-Identification - Mass Update Assessments

 

The Mass Update Assessments screen will allow a user to update assessment information for a group of students at a time. Students can be copied to a different test cycle, reassigned an assessment, unassigned from an assessment, change content areas to be assess, change the mode of testing (online or paper/pencil), add or update reporting codes, research code 1 and research code 2.

 

The additional links to the left are step-by-step instructions for the most commonly used functions of the Mass Update Assessments.

MSDS Copy MSDS Copy Video  9:30 MSDS Copy is a function available on the Secure Site and there is no need for access to MSDS. A user can copy student data from MSDS into the Secure Site for pre-identification of any assessment.
One Student at a Time/Student Search   Using the Student Search function, students can be located and assigned to a school and a test cycle. You can search by name or UIC number, however a student MUST have a UIC number or they will not come up. If a student does not have a UIC number, please check with your district authorized MSDS user to get one.

Pre-ID File Upload

Pre-ID File Upload Video  5:59 A .txt or .csv file can be created in our required format and loaded to the Secure Site. This can be used many students or just a few. This can also be used to add Reporting Codes and Research Codes to student records for reporting purposes. If using the template, don't forget to save it is as a .csv file prior to loading it to the Secure Site.
Pre-ID Student Report Pre-ID Student Report  9:37 You can run a report of students that are pre-identified for testing to ensure that all students have been included. You can also view the student demographics on this report, unassign a student from a test cycle and for WIDA ACCESS for ELLs you can easily locate a student's barcode number to be filled in on the students assessment.
Pre-identification for State Assessments Overview  Pre-ID Overview 17:32 This is an over of  pre-identification for state assessments and the methods that are available. 
Reporting Code Labels   This function allows a user to add a label to reporting codes that are created in the OEAA Secure Site. Reporting Codes can be used filter score reports, student data files and used when creating online sessions.
WIDA Screener and Kindergarten W-APT Score Entry   After students have taken the WIDA Screener or W-APT, whether online or paper/pencil, schools will need to enter the scores into the Secure Site.
Material Ordering
Support Documents PDF YouTube Video and Time Description
Additional Material Order   Additional paper/pencil materials can be ordered approximately two weeks prior to testing and through the testing period. You can find the dates that additional materials can be ordered on the Important Dates document on each of the assessment pages.
Initial Material Order   Schools need to order materials for students taking a paper/pencil test. Schools administering the online M-STEP or MI-Access FI with no students taking paper/pencil tests do not need to place an order.
WIDA Initial Material Order   This document walks a user through the initial material order process for WIDA ACCESS for ELLs
Accountable Students & Test Verification
Support Documents PDF YouTube Video and Time Description

Accountable Students Enrolled and Demographics 

  The Accountable Students Enrolled and Demographics function allows schools to verify the student enrollment and demographic information that will be used in assessment and accountability reporting. This is only open during a designated time.
Answer Documents Received and Not Tested Students   

The Answer Documents Received and Not Tested Students function allows schools/districts to verify the student online and paper/pencil answer documents have been received by the scoring vendors and submit a reason a student did not test.

Miscellaneous Secure Site Functions

 
Support Documents PDF YouTube Video and Time Description
Access New Student State Assessment Scores   All student state assessment scores can be accessed by their current primary educational providing entity (PEPE). This includes access to the WIDA Screener and W-APT used to identify English learners (EL). 
District and School Contacts District and School Contacts video 4:22 A list of district and school assessment coordinator contacts can be viewed on the Secure Site. Any changes to the assessment coordinator contact information must be updated in the Educational Entity Master (EEM) by the authorized district EEM user.

Incident Reporting

 

Incidents, such as requesting a new online or paper/pencil test, reporting a student who is resuming testing for paper/pencil, reporting testing irregularities and misadministrations and more, will  be done on the Secure Site using the Incident Reporting page for M-STEP, WIDA ACCESS for ELLs, MI-Access, and Early Literacy and Mathematics (K-2).

Off-site Test Request   If it is necessary to test a student away from the school, an off-site for M-STEP, MI-Access, Early Literacy and Mathematics, WIDA ACCESS or WIDA Alternate ACCESS or ELLs an Off-site Test Request must be submitted. This can be used for a single student, a group of students or all students. 
Online Waiver Request Online Waiver Request Video 5:17 The document walks a user through the steps to request a waiver from testing students online and allowing students to test using paper/pencil. This is for WIDA, M-STEP and MI-Access Functional Independence. A request can only be submitted by a district administrator level user of the Secure Site.
Test Center Participation Test Center Participation Video  3:45 The Test Center Participation page of the OEAA Secure Site can be used to verify that a school has been confirmed by College Board and/or
ACT as participating in the current year’s assessment.

WIDA Exceptions

 

An exception to WIDA testing can be submitted for students that are unable to take the WIDA due to a disability and students that were incorrectly identified as EL (false EL).

Miscellaneous Documents and Presentations
Educational Entity Master (EEM) YouTube Video 4:22 - NEW! How to access and verify school and assessment coordinator information on the Educational Entity Master (EEM).
Instructions for Updating your Browser Instructions for updating your browser.
MSDS/Secure Site Data Flow Flow chart of the data from MSDS used on the Secure Site.
Abbreviations The document contains a list of abbreviations and the full text used on the Secure Site

 

 

For additional questions about the Secure Site, email mde-oeaa@michigan.gov or call
877-560-8378 and press option 3