Community Correction Information System (CCIS)Overview
Local jurisdictions submit monthly offender profile and program utilization data to OCC on all offenders enrolled in community corrections programs funded by P.A. 511 and other funding sources. Two types of data are required: (1) characteristics of offenders who have been determined P.A. 511 eligible for enrollment into programs; and (2) program participation details.
The CCIS data submitted represents an extract of data available locally for program planning and case management purposes. OCC uses the data to examine the profiles of offenders in programs, monitor utilization, and evaluate the various CCAB goals and objectives specific to program utilization.
Data is submitted electronically - files are edited upon receipt and error reports are returned if the data does not meet basic format and/or content requirements. When data meets editing requirements, a feedback report is provided to the CCAB to verify the accuracy of the data.
The CCIS data feedback includes financial data so program utilization can be directly viewed in comparison to program expenses. Available at the CCAB level, the report identifies the budget and year-to-date information on expenses, new enrollments, average lengths of stay of successful and failed completions, and average enrollment levels for each P.A. 511 funded program. Statistics on offender characteristics (i.e., population percentages of felons, probation violators, straddle cell offenders, etc.) are also provided. Enhancements are part of OCC's ongoing commitment to assist local entities and OCC staff to actively monitor local program activity and the various elements of services to priority populations.
Impact of System Enhancements
As changes and improvements to corrections-related data systems continue to be refined, the overall ability to monitor program utilization by priority target groups of offenders continues to improve. Areas in which data system enhancements have an impact include:
1. Improved recognition of any data reporting problems.
Expanded editing and feedback routines in the CCIS systems help to simplify the process of monitoring data content and isolating problems in vendor software or local data collection practices which may adversely impact data quality. Expanded feedback on individual file submission enables local entities to promptly identify and address potential problems.